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Finantial Management and Effectives of the Interventions
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TITLEBudgetary commitments

Budgetary commitments The budgetary commitments of the Community are established yearly on the basis of the decision of participation of the Funds.

The first commitment is implemented when the Commission decides to approve the intervention. The following commitments are usually established yearly prior to April 30.

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TITLEPayments

Payments The Commission will transfer to the paying authority the share of the Funds in accordance with budgetary commitments.

The paying authority will ensure that the final beneficiaries receive the amounts of the share of the funds to which they are entitled.

Payment may be made through advance payments, intermediate payments or balance payments.

  • ContentThroughout the intervention, the paying authority will make use of advance payments to cover community participation in the expenses related to that intervention

  • ContentThe Commission will make intermediate payments to refund expenses paid in accordance with the Funds and certified by the paying authority. They will be made depending on each intervention and will be calculated in accordance with the measures set in the financial plan of the programme complement.

Member states will ensure that the applications for intermediate payments are presented to the Commission grouped together three times a year, the last on the 31st of October at the latest.

Applications for intermediate payment will specify, for each priority, expenses paid in the regions or areas benefiting from the transitory assistance.

  • ContentPayment of the balance will be made if the paying authority has issued a certified declaration of expenses paid to the Commission; if the final implementation report has been presented to and approved by the Commission; and if the member state summarises the conclusions of controls made in previous years and makes a declaration regarding the validity of the application for payment of the balance, as well as the legality and regularity of the registered operations.

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TITLEMonitoring System

Monitoring System The managing authority will be responsible for ensuring effective and proper management and implementation of the actions.

Each CSF or SPD and each Operational Programme will be supervised by a Monitoring Committee.

The managing authority and the Monitoring Committee monitor by means of physical and financial indicators defined in the Operational Programme, the SPD or the programme complement. Said indicators include the specific objectives, the stage of the intervention with regard to performance, results or impacts, and the state of implementation of the finance plan.

Every year, a report prepared and approved by the Monitoring Committee is sent to the Commission, including any changes in the general conditions affecting the implementation of the intervention; the situation of the application of the priority and the measures which correspond to each Fund, in relation to their specific objectives; the financial implementation of the intervention; the provisions made to ensure the quality and effectiveness of the application; and the measures taken to guarantee compatibility with community policies.

The Commission and the management authority analyse the main results together, following which they may make observations and recommendations for adjustments to be made for the purpose of improving monitoring activities or management of the intervention.

Follow-up Bulletin of E.S.F. aids

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TITLEEvaluation

Evaluation For the purpose of evaluating the effectiveness of the structural intervention, community actions will be subject to an ex-ante evaluation, an intermediate evaluation and an ex-post evaluation. In addition, at the initiative of the Member States or of the Commission, complementary evaluations can be carried out, focusing on specific themes, so as to define experiences which can be transferred.

The effectiveness of the actions is measured in accordance with the global impact on the objectives established in the Treaty, and specifically, the strengthening of the economic and social cohesion of the Community, as well as the impact of the priorities included in the plans and provided for in the community support frameworks..


  • ContentThe ex-ante evaluation serves as the basis for the preparation of the plans, interventions and complement of the programme they correspond to. It is implemented under the responsibility of the authorities in charge of preparing said programme plans, interventions and complement.

    The ex-ante evaluation includes aspects related to:

    • ContentThe social and economic situation

    • ContentThe region's environmental situation, with the provisions made and adopted to guarantee respect of community legislation in this matter

    • ContentThe situation in terms of equal labour market opportunities and treatment for men and women.


  • ContentThe intermediate evaluation analyses, on the basis of the ex-ante evaluation, the initial results of the intervention; its relevance and achievement of objectives. Use of the credits is also analysed, along with the implementation of monitoring and of the application, with respect to each CSF and each intervention. The management authority is in charge of this assessment, in collaboration with the Commission and the member state. It is to be implemented in 2 phases which end in the years 2003 and 2005.So the first phase of the intermediate evaluation, corresponding to the period 2000-2002, it has thrown the first results of the total programming.

  • ContentThe objective of the ex-post evaluation is to account for the use of resources, of the effectiveness and efficiency of the interventions and their impact, and will draw conclusions for policy in the field of economic and social cohesion.

    It will indicate the success or failure of the different actions, including the measures taken and their results.
    The Commission, in collaboration with the member state and the management authority, will be in charge of this evaluation, which will finalise at the latest three years after the end of the programming period.

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TITLEFinancial control

Financial control Each member state assumes responsibility for the financial control of the interventions, including:

  • ContentVerification that efficient and acceptable use of Community Funds is guaranteed, informing the Commission of provisions made to that respect

  • ContentGuarantees that the interventions are managed in accordance with community legislation, preventing and correcting, if need be, any irregularities for the purpose of ensuring, in co-operation with the Commission, that funds are used pursuant to the principles of proper financial management.

  • ContentCertification that the declarations of expenses submitted to the Commission are correct and precise.

To that end, the member states carry out regular controls of the interventions. In addition, the Commission, as the body responsible for the application of the general budget of the European Union, is entitled to implement on-site controls of the operations it finances and of the management and control systems applied.

The Commission and the member states co-operate to co-ordinate the programs, the methodology and the application of controls for the purpose of maximising their usefulness. Once a year they examine and assess the results of the controls carried out; the observations that may have been made by other national or community control bodies or institutions; and the financial repercussions of any existing irregularities, the measures taken or needed to correct them and, if appropriate, the modifications of management and control systems.

In the event of possible irregularities, the member state is responsible for investigating and taking action, implementing the appropriate financial corrections, with total or partial elimination of community participation.


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TITLEInformation and publicity

Information and publicity The management authority and those in charge of implementing structural community interventions are responsible for ensuring the publicity of said intervention and of informing of the possibilities offered potential final beneficiaries, professional organisations, social and economic agents, bodies devoted to the promotion of equal opportunities for men and women and non-governmental organisations. Furthermore, they are responsible for informing public opinion regarding the role of the Community in the interventions.

In each programme and in each SPD, the programme complement will include the measures intended to guarantee the information and publicity regarding the intervention.

In their yearly reports and in the final ones on the implementation of the interventions, the Monitoring Committees must include elements concerning provisions made for the publicity of the intervention.

Information and publicity measures are those related to development plans, community support frameworks, operational programmes, single programming documents and community initiative programmes.

The European Commission publishes a Guidebook regarding information and publicity rules for activities related to Structural Funds and the FIFG.

The UAFSE publishes a Guide of Information and Communication about the norms of information and publicity for the activities of FSE.

For graphic specifications about the european emblem, used in all publicity measures of cofinanced helps, click here Graphic specifications about the european emblem


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